+20224616131/2/3/4/5/6/7/8 | 16444

Account Payable

Job Purpose

 

To be responsible to ensure validity and accuracy of all invoices, their appropriate allocation and timely payments.


Key Responsibilities

  • To receive on daily basis from receiving department all the invoices and supporting documents along with Daily Receiving report against goods received.
  • To pass all invoices received by hand or mail to the respective departments for approval.
  • To verify the accuracy of invoice against their purchase order and to verify the account allocation.
  • To post invoices in the system and file them in a safe place.
  • To get the approval of department heads on all suppliers’ contract invoices and to post them.
  • To establish payment proposals and to prepare payment by printing cheques or preparing electronic payment accordingly.
  • To prepare payments in foreign currency after verification of invoice.                                 
  • To ensure payment of ETISALAT, DEWA and Municipality tax is done accurately and on time.
  • To control and check all telephone lines by maintaining a master list and to make sure all personal calls are deducted from staff city ledger and credited to department expenses.
  • To follow up on cheques till they are released to the supplier by maintaining a cheque control sheet.
  • To make sure all the signed CHEQUES are released to the supplier and payment voucher is filed sequentially for future reference.
  • To record cancelled CHEQUES by filing them in one file for audit purpose.
  • To prepare advance payments as requested by purchasing department and to keep a control on that by following up on services/goods delivered.
  • To answer creditors queries relating to invoices/payments promptly and professionally.
  • To reconcile all the suppliers’ accounts while preparing payments in order to have all the accounts updated and file the statement of accounts in creditor’s respective file.
  • To control unused bank cheques by logging the cheques’ numbers in logbook maintained at Financial Controller’s office.
  • Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve overall objectives of this position.
  • To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health & Safety.  
  • To ensure that all potential and real hazards are reported and rectified immediately.
  • To understand and strictly adhere to the Hotel’s Employee rules & regulations.
  • To report for duty punctually wearing the correct uniform and name tag at all times.

Entry Requirements

Qualifications

  • Diploma in accounting of college level
  • One-year experience in accounts payable as an assistant accounts payable for a smaller hotel.
  • Fluency in written and spoken English
 

How to apply

Please submit a cover letter and resume with an ID photo to careers@elgouna.com